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Undergraduate Adviser: University of Washington Program on the Environment

Contact Email: 
Wallace Hall
3737 Brooklyn Ave NE
Seattle, WA 98105
United States
Phone: 206.616.2461

Req #: 87559
Job Location: Seattle Campus
Job Location Detail: Wallace Hall
Posting Date: 08/13/2012
Closing Info: To ensure consideration, Apply By 09/07/2012
Salary: Salary is commensurate with experience and education.
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, go to: http://www.washington.edu/admin/hr/benefits/forms/ben-summaries/prostaff...

For priority consideration, apply by: 9/7/2012.

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Program on the Environment (PoE), the Environmental Studies department at the University of Washington’s College of the Environment, has an outstanding opportunity for an Academic Counselor to serve as an adviser for prospective and declared majors and minors in Environmental Studies.

PoE offers a Bachelor of Arts degree in Environmental Studies, a Minor in Environmental Studies, and a Graduate Certificate in Environmental Management. With an emphasis on bioregional, global, and field-based content, students learn in the field, lab, classroom, community, and around the world. As a focal point of Environmental Studies at UW, PoE is well positioned to bring the campus and community together to educate future environmental leaders.
Primary functions for this role fall into four broad areas: advising, curriculum support, data management, and outreach and recruitment. This is a full-time, 10 month position working annually from the beginning of September through the end of June. The Academic Counselor reports to the PoE Undergraduate Program Coordinator.

Principal responsibilities include:

1) Assisting students in planning academic goals and programs, evaluating progress toward degree requirements, and developing career and graduate school plans,

2) Assisting Undergraduate Program Coordinator with all aspects of undergraduate student services including program assessment, building student community, alumni development, and publications,

3) Managing quarterly time schedules, room assignments, course listings, and program data, and

4) Leading continuous, coordinated, cohesive recruitment for all PoE undergraduate programs.

- Advise Environmental Studies majors and minors in planning educational goals and courses of study, drafting and reviewing student academic plans, and developing plans for career and graduate studies.

- Serve as primary point of contact for prospective and new PoE students regarding admission and degree program requirements.

- Maintain a working knowledge of the requirements of environmental degree programs across the University of Washington campuses and advise students concerning educational options and requirements at the University of Washington.

- Build student community for the PoE Undergraduate Programs: 1) Serve as staff adviser for the Student Association for Green Environments (SAGE) student organization; 2) Plan and run student community events such as information sessions and workshops; 3) Use email listservs and social media to communicate regularly with undergraduate students about program updates and academic, experiential, and professional opportunities.

- Manage group delivery of advising services through information sessions and class visits. Create and maintain undergraduate program materials such as brochures, posters, and web page content as needed.

- Collaborate with advisers in the Environmental Learning Link to offer events for students in environmental majors including the Environmental Career Fair, information sessions on Environmental Majors, Exploring Environmental Majors seminar, and summer orientation.

- Represent the Undergraduate programs as needed regarding student concerns and advising activities by participating in weekly staff meetings, PoE Advisory Board meetings, program events, and PoE Alumni Advisory Board activities as needed.

Curriculum Support
- Coordinate quarterly time schedules for Program on the Environment classes.

- Communicate with PoE core course faculty to place time schedule and room assignment requests.

- Confirm room assignments, faculty assignments, registration procedures, and overload procedures with faculty and Undergraduate Program Coordinator.

- Facilitate new course approval paperwork and process on behalf of faculty seeking to offer or cross list courses through the PoE.

- Serve as primary support and liaison for PoE faculty teaching courses in progress.

- Assist faculty with event/facilities reservations and other classroom support requests as needed.

- Coordinate ordering and distribution of course evaluations

- Assist faculty with distribution of grade sheets or online grading processes.

- Work closely with Undergraduate Program Coordinator and PoE Director to coordinate PoE Curriculum Committee meetings, working groups, and other curriculum review and development processes and initiatives.

- Develop improved recruitment plan for outreach on campus, at community colleges, and at high schools.

- Coordinate recruitment visits to UW classes, local community colleges, and high schools in order to increase knowledge of PoE and other environmentally related undergraduate degree programs at the University of Washington.

- Lead collaborative recruitment efforts with other UW environmental degree programs.

- Coordinate faculty, student, and alumni participation in recruitment.

- Attend meetings, public events, recruitment venues, and conferences representing the undergraduate program.

- Develop and maintain undergraduate program publicity materials (brochures, website resources, flyers, display, etc.).

- Report quarterly to Undergraduate Program Coordinator and Director on recruitment activities and plans and provide annual analysis of effectiveness of recruiting strategy.
Data Management

- Produce statistical and narrative reports as needed regarding undergraduate advising for annual reports, self-studies, staff meetings, and faculty committee meetings. This includes tracking trends in admissions, retention, and graduation, and current student data.

- Process student evaluation comment summaries for PoE core courses.

- Maintain undergraduate student databases, records, files, and email listservs.

- Update curriculum resources for students, including quarterly course lists for the ‘perspectives and experiences’ degree requirement

A Master’s degree or equivalent combination of education and experience.
At least two years of student counseling, teaching or related experience and knowledge of university and college policies and requirements.
Strong advising and interpersonal skills.
Ability to work with diverse populations.
Excellent verbal and written communication skills.
Computer literacy.
Excellent interpersonal skills, including a demonstrated ability to work with a wide variety of constituencies including faculty, staff, and students at the University of Washington and at community colleges and high schools.
Strong ability to handle highly detailed tasks while maintaining knowledge of the context of all tasks.
Demonstrated ability in teamwork and team-building as well as strong ability to work independently.
Understanding of the confidential nature of advising.
Ability to make independent judgments and interact with students and colleagues in a respectful and professional manner.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master’s degree in Counseling, Student Personnel Administration, Higher Education Administration, Environmental Studies/Science, or a related field.
At least one year of experience in undergraduate advising.
Knowledge of University of Washington requirements for graduation.
At least one year of experience in curriculum or time schedule coordination, and familiarity with UW systems such as the Student Database System (SDB), Electronic Academic Records System (EARS), and Degree Audit Reporting System (DARS).
Marketing and presentation skills.
Knowledge of career counseling resources and methodologies.
Experience creating and maintaining Access databases.
Ability to update websites and familiarity with Adobe Dreamweaver software.

Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.
-This is a full-time, 10 month position working annually from the beginning of September through the end of June.

Application Process:
Part of the application process for this position includes completing an on-line cover letter assessment as well as the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. The assessment(s) will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.


Wallace Hall
3737 Brooklyn Ave NE
Seattle, WA 98105
United States
Phone: 206.616.2461