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Program Coordinator - UW Surplus Public Store

Contact Email: 
University of Washington Seattle, WA 98195
United States
Phone: 206 616-3705

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Facilities Services is the large and diverse organization that operates and maintains the Seattle campus facilities, grounds, utility distribution, transportation, waste management and environmental sustainability programs, and provides engineering direction for campus construction. Our highly skilled and dedicated staff share a strong sense of stewardship and take pride in working together to support the University’s teaching, research and public service programs.

Our Moving & Surplus department has an outstanding opportunity for a Program Coordinator. This individual will:

Serve as the primary contact for the surplus property retail store operations. Advise the campus community, governmental agencies, non-profit organizations, and the general public regarding the policies and procedures for acquiring surplus property and ensure compliance with University policies and procedures, WACs, and RCWs with regard to the acquisition of state surplus property.

Coordinate surplus retail store operations. Develop and maintain efficient merchandising processes. Coordinate displays, store arrangements with merchandise changes, special sales and new merchandise.

Conduct retail store sales of surplus property to University of Washington departments, state and local governmental agencies, non-profit organizations, and the general public. Prepare and process sales receipts; receive and process sale revenue. Generate daily cash sales report and reconcile reports with sales receipt forms and cash revenue received. Complete sections of cash report as required. Process and handle charge sales; reconcile credit card merchant reports with sales receipt forms.

Receive, check, appraise, price, and stock retail merchandise and supplies. Research pricing, markets, identify potential buyers.

Compose and prepare flyers, postcards, notices, and advertisements. Update and maintain Surplus store website; update inventory listing and pictures. Assist in maintenance of social media accounts; assist in maintaining Twitter account postings.

Conduct physical inventories of store merchandise on weekly basis; take physical inventories of other material on an as needed basis; maintain accounts and reconciliations of physical inventories using manual and automated system; reconcile inventory discrepancies and prepare inventory discrepancy reports

Assist in preparing warehouse for public auctions and public stores. Assist with special surplus property sales.

Prepare monthly Washington State retail sales tax collection reports; prepare and process surplus credits; prepare weekly, monthly, annual sales and inventory reports.

Maintain and update interior and exterior signage.

Maintain and update non-profit eligibility and reseller files. Conduct annual audits and reviews.

Monitor Surplus email account; respond to inquiries for information.

Provide first line supervision to student assistants assigned to the Surplus Property program. Assign, schedule and review work, conduct training, and address performance problems. Provide direction and assign work to Surplus Property warehouse staff assigned to work in the Store and provide performance evaluation feedback to appropriate supervisor or manager.

Provide coverage for other Moving and Surplus Program Coordinators during planned and unplanned absences.

Required to work Surplus Property public auctions, usually held on Saturdays, 6-8 times per year.

Perform additional duties as assigned.
High school graduation or equivalent AND two years of retail experience (to include sales, customer service, merchandising) OR equivalent education/experience.

Additional requirements include:

Excellent oral and written communications skills
Excellent customer service skills
Experience with Word, Excel, and databases
Flexibility and availability to work Surplus Property public auctions, usually held on Saturdays, 6-8 times per year, as required.
Valid Washington state driver’s license.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience with desk top publishing software and web page development
Condition of Employment:
Required to work Surplus Property public auctions, usually held on Saturdays, 6-8 times per year.
Valid Washington state driver’s license.


University of Washington Seattle, WA 98195
United States
Phone: 206 616-3705