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Program Coordinator

Company/Contact: 
Washington, DC
United States

Overview:
The World Resources Institute seeks a motivated, detail orientated, and highly organized Program Coordinator who will assume a wide range of administrative responsibilities. He/she will report directly to the Vice President for Science and Research (VPSR) and work closely with WRI’s program staff.

This is a challenging position that offers a unique opportunity to contribute to the promotion of analytical excellence at a leading environmental nonprofit organization. The World Resources Institute (WRI) is an environmental think tank that goes beyond research to find practical ways to protect the earth and improve people's lives. Our mission is to move human society to live in ways that protect Earth's environment and its capacity to provide for the needs and aspirations of current and future generations. Because people are inspired by ideas, empowered by knowledge, and moved to change by greater understanding, WRI provides—and helps other institutions provide—objective information and practical proposals for policy and institutional change that will foster environmentally sound, socially equitable development.

The office of the Vice President for Science and Research provides the following services:

Designs and manages the internal and external review processes to promote analytical excellence in the quality of research work and publications
Mentors research staff
Participates in the planning and development of WRI’s programmatic strategies
Promotes synergies and creative thinking
Serves as key contributor in the inception, design, development, implementation, and outputs of research effort so that they align with and accomplish the outcomes

The Program Coordinator performs a wide range of administrative and research tasks that support the VPSR.

Responsibilities:
1. Manage the Product Peer Review Processes Approx. 70% time: peer review is a crucial element of all WRI’s research products. The Program Coordinator helps the VPSR manage the peer review processes:

* Work closely with program staff to guide publications and other research products (articles, software, CDs, WPs etc,) through the review process, provide information and guidance to authors, troubleshoot problems, etc; meet regularly with staff to ensure that the review process and expectations are clear and that staff are familiar with the process; make presentations at new staff orientations; improve and maintain publication guidance and procedures on WRI’s internal Wiki.

* Use staff expertise information in WRI’s CRM database to match internal reviewers to publications. Make recommendations of reviewers to VPSR/authors. Send out draft manuscripts for internal and external peer review, act as liaison with reviewers, track review comments, keep management informed of publications in review.

* Maintain files related to publication peer reviews, and monitor progress of publications in review process, alerting VPSR to problems.

* Schedule and lead monthly pubs committee meetings; manage and update publications information in Webstir and on spreadsheets; collect data on performance of review process and provide VPSR with analysis and evaluation e.g., numbers of pubs, time in production, outcomes, review ratings, etc by program and objective.

* Work with VPSR to ensure that the pubs review process, including the review of Working Papers managed by Programs, is efficient and effective, and seek and implement ways to improve it.

* Help lead the effort to procure a document management system that will meet the needs of the VPSR’s office.

2. Events, Special Projects, VPSR office, and Research. Approx. 30% of time.

* Manage annual Cameron Speth Internship: coordinate with Yale, collect applications, help choose winning project, etc.

* Help organize regular meetings at WRI to promote synergies and interactions between objectives and programs.

* Manage student visits to WRI, coordinate with universities, recruit speakers and set up schedules, etc.

* Manage WRI’s seminar series and special events sponsored by the VPSR’s office, recruit speakers, etc.

* Assist VPSR with research as needed e.g., drafting/revising PowerPoint presentations, fact finding for draft articles, undertaking research and other special projects on as needed basis.

* Assist with management of the VPSR’s office: serve as principal liaison for VPSR with all WRI staff, especially Program Directors and research staff, and with contacts outside of WRI; as appropriate, draft and answer correspondence and return phone calls; assist with VPSR’s calendar, timesheet, and travel as needed; track/ monitor hours charged to projects and ensure accurate charging; and assist with expense reports and track/monitor budget expenses within the VPSR’s office.

3. Program Book Production. Seasonal - 60% during peak months of July - September.

Manage annual program book: with Managing Director’s Administrative Associate, set schedules and deadlines, draft memos/emails to staff, work with program staff on submission of material (e.g., objective strategies, project work plans), provide information and guidance, troubleshoot problems, supervise temp, coordinate elements of program book, compile and format material, work with printer, etc.

Qualifications:
Bachelor’s degree with a minimum of 1-2 years relevant work experience.
Highly motivated individual who can juggle multiple tasks and projects, with most being of high priority. Willingness to go the ‘extra mile’ to meet deadlines.
Superior organizational skills and attention to detail.
Excellent communication and people skills to interact with all levels of staff.
Demonstrated persistence and effectiveness with respect to engaging with staff.
Flexible individual who can work independently, with limited direction and supervision.
Analytical thinking capabilities.
Excellent computer skills with experience in a Windows environment; Microsoft Outlook, Word, Excel, Access and PowerPoint
Strong interest and commitment to sustainable development and willingness to learn about the broad range of WRI projects across the Institute.

Apply online at http://www.wri.org/jobs

Location

Washington, DC
United States