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Office Administrator

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Sightline Institute
1402 3rd Ave, Ste 500
Seattle, WA 98101
United States

Sightline Institute, the Pacific Northwest’s premier progressive think tank, seeks an office manager to help keep our systems running ship shape in support of a building a sustainable Northwest. The successful candidate will have a keen attention to detail, be able to juggle multiple tasks on an ongoing basis, and possess excellent communication skills. We’re looking for someone personable, resourceful and quick on his or her feet. The office manager has lead responsibility for making Sightline’s office run exceptionally well. S/he provides assistance to the executive director and the deputy director; coordinates volunteers; and supports organizational development and governance.

This position serves as troubleshooter for all staff but will be part of the development and operations team managed by the Senior Development Director. Each Sightline staff member serves as a community builder and ambassador of our mission and so a passion for a sustainable and equitable Northwest is a must!

The office administrator will:

Provide Executive Assistance
- Serve as public liaison for Executive Director (ED), maintaining communications, managing calendar, scheduling and handling logistics for meetings and travel, assembling briefing materials, coordinating all speaking engagements
- Support the Deputy Director with (DD) scheduling, travel arrangements and speaking engagements
- Assist ED with board and committee functions and member recruitment
- Perform administrative tasks requested by the ED and DD, such as preparing slides for speeches

Serve as lead Office Administrator
- Maintain an effective working space and “tool chest” for staff and volunteers (office space, furniture, computer equipment, phone system, office supplies)
- Manage budget for office administration
- Serve as liaison to building management/maintenance (e.g., lease, storage)
- Procure and care for Sightline’s office systems, such as computers, printers, phones; maintain manuals; train staff on use
- Perform basic network and phone system administration and troubleshooting, with support of contract network administrator
- Serve as liaison to technology vendors and contractors
- Maintain and restock office and book order fulfillment supplies and stationery as needed
- Distribute mail; manage resources for mailing and shipping items
- Orient new employees, volunteers, and interns to office and equipment; arrange work space and technologies
- Respond to and screen speaker requests, assist with logistics as needed

Support Sightline’s Organizational Development
- Plan and manage logistics for board meetings and staff outings including annual board/staff retreat
- Maintain and update the Sightline board records and policy manual
- Maintain systems for board communications and access to board documents
- Support ED in annual work planning and five-year strategic planning processes

Preferred Qualifications:
The most promising applicants will:
- Have experience in office management or have served as an executive assistant for at least two years
- Have a keen eye for detail and high level of accuracy
- Be a good listener and effective communicator
- Have proficiency in basic software applications, including Word, Excel, PowerPoint, and Outlook
- Be adept at managing systems and tracking inventory, technology needs, and other supplies
- Hold a bachelor’s degree
- Be organized

Salary: Dependent on qualifications and experience. Competitive benefits, including health and dental insurance, vacation, and sick leave.

To apply: Please email a cover letter, resume, and contact information for three professional references to Migee Han at [email protected] . Sightline Institute encourages candidates from all socioeconomic, racial, ethnic, and cultural backgrounds to apply. Learn more about Sightline at www.sightline.org and www.daily.sightline.org.

Location

Sightline Institute
1402 3rd Ave, Ste 500
Seattle, WA 98101
United States