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Finance & Operations Manager

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Northwest SEED
1402 3rd Avenue, Suite 901
Seattle, WA 98101
United States

SUMMARY
Founded in 2001, Northwest SEED is a nonprofit organization that empowers community scale clean energy through expert guidance that combines technical support, community education and practical implementation to help communities achieve their sustainability goals. Please visit www.nwseed.org to learn more about our work.

Northwest SEED is looking for a motivated, energetic person to manage all aspects of our small and dynamic office environment. Working closely with the Executive Director, the Finance and Operations Manager is responsible for full charge bookkeeping, human resources and administrative operations.

RESPONSIBILITIES
Financial
• Manage and/or perform all accounting transactions in accordance with GAAP, including payroll, accounts payable, accounts receivable, invoicing, cash flow and bank reconciliations.
• Maintain compliance with tax, labor and business-related reporting and regulations. Work with the Executive Director to ensure 990 compliance (disclosures, retention policy, others).
• Prepare financial statements for the organization and provide analysis for the Executive Director and board in an accurate and timely manner.
• Prepare financial statements and records for annual external audit. Manage the audit process and assist with presenting the findings to the Finance Committee and Board of Directors.
• Lead the annual budgeting and mid-year review process. Perform analysis on fee-for-service billing rates and update as needed.
• Assist with developing and managing an investment management policy.
• Maintain vendor relations and files, research new vendors as necessary.
• Assist with creating systems for project managers to develop and monitor their budgets.
• Assist with preparing financial information for fundraising proposals as needed.

Operations
• Assist with overseeing risk management and legal activities: letters of agreement, contracts, leases, and other legal documents and agreements.
• Maintain records for contracts, business registrations, and insurance enrollments.
• Work with technology consultant to maintain existing office and technology equipment, conduct technology assessments and planning, and troubleshoot networking issues.
• Answer incoming calls to general line and direct to appropriate staff.
• Participate in strategic planning retreats and the development of organizational goals.

Human Resources
• Assist with hiring, orientation, training and termination of staff, interns and volunteers. Manage personnel files and HR documents.
• Work with brokers to negotiate employee benefits package, insurance and other staff benefits.
• Assist with conducting periodic benefits surveys and compensation package analysis.
Board Support
• Compile quarterly board meeting materials and plan meeting logistics.
• Prepare and present statements for quarterly Finance Committee meetings.
• Attend quarterly Board meetings and provide explanation on financial activities.
• Serve on other Board committees as appropriate.

SKILLS, EXPERIENCE AND ABILITIES
Preferred Skills and Qualifications
• Bachelor's degree in Accounting, Business Administration or related experience.
• Minimum 3 years experience managing financial systems, human resources, and office operations for a non-profit organization.
• Excellent analytical and organizational skills.
• Proficient in QuickBooks, Microsoft Office products, FileMaker and windows-based technology.
• Ability to be a team leader and effectively communicate with staff and the Board of Directors.
• Strong time management and multi-tasking skills.
• Self-motivated—proven ability to work independently and meet frequent deadlines.
• Comfortable navigating and troubleshooting office technology and systems.
• Willingness to develop new approaches to improve systems and procedures.
• Ability to think critically and strategically about challenges facing growing organizations.
• Flexibility and desire to take on additional responsibilities and opportunities as needs arise.
• Commitment to the overall mission and goals of the organization.
• Experience administering and reporting to federal agencies a plus.
• Experience developing and administering fiscal sponsorship arrangements a plus.

COMPENSATION
This position is ¾ time (30 hours/week) located in our Seattle office. Salary is commensurate with experience. Generous benefits including health, dental, paid leave, retirement plan, professional development allowance and public transit subsidy. Position may increase to full-time contingent on organizational need and funding.

Location

Northwest SEED
1402 3rd Avenue, Suite 901
Seattle, WA 98101
United States