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Director of Finance and Administration

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Company/Contact: 
Wildlands Network
1402 3rd Ave
Seattle, WA 98101
United States

Background:

Who we are: Wildlands Network is a conservation advocacy non-profit organization grounded in the best available Conservation Biology and Ecological Science. We advocate for large landscape conservation with an emphasis on protecting and restoring wildlife migration corridors, and protecting and restoring large carnivores throughout North America. Founded 25 years ago by leading scientists and conservation advocates, including the “father” of Conservation Biology Dr. Michael Soulé, and renowned conservation advocate David Foreman, Wildlands Network has a 25-year track record of success in protecting and connecting wildlands across North America. Our headquarters are in Seattle, Washington and we have regional staff in Salt Lake City, Ogden, and Cedar City Utah; Durango, Colorado, Flagstaff and Portal Arizona; Hermosillo, State of Sonora, Mexico; Cocoa Beach, Florida; Durham, North Carolina; Washington D.C., Marlborough, New Hampshire; and Essex, New York. Our board includes world-class scientists and university faculty, business leaders, lawyers and non-profit professionals.

What we do: Wildlands Network is working to stem the mass extinction of wildlife across the planet—a crisis driven by human activity. We reconnect wildlife habitats in North America so that animals can live in and move safely through the landscape. We collaborate with partner groups to create wildlife corridors at a large enough scale to meet the needs of wolves, cougars, and other native carnivores. And we engage with policymakers to ensure that our laws and public policies are doing everything possible to protect wild places and animals—because nature sustains us all.

How we work: Wildlands Network utilizes cutting-edge science, including spatial analysis to identify vital habitat and linkages; we lead a national coalition of policy advocates for large landscape connectivity; we work on-the-ground to protect critical landscapes and species; we support networks of conservation organizations who share our vision; and we inspire and catalyze similar efforts at local, regional and continental scales around the world.

What we seek: We are looking for a collaborative, motivated, and organized leader to serve as our Director of Finance and Administration (“DFA”) and to lead and manage the finance, operations, and administrative aspects of our work. The DFA will be a thought partner with the Executive Director to oversee the financial, administration and operations needed to operate as an independent organization.

Director of Finance and Administration’s Roles and Responsibilities:

As a member of Wildlands Network’s management team based in Seattle, the DFA leads and manages all aspects of Wildlands Network’s financial, accounting, human resources, and other administrative systems, including but not limited to:

• Supervise staff that contribute to the organization’s operations and administration (from 1 – 3 FTEs), and may also oversee part-time contractors.
• Develop and implement policies and strategies across the organization to meet multiple objectives, including facilitating program, development, and communications work. The position implements and oversees Wildlands Network’s financial and administrative systems, processes, policies, and controls in order to best advance Wildlands Network’s activities, programs, goals and mission.
• Assure accurate tracking, reporting, and compliance of Wildlands Network’ multiple revenue streams, including grants and donations. The position provides clear and timely financial reports serving multiple users and works cooperatively with Wildlands Network staff on project budgeting, tracking, and reporting.
• Be responsible for our fund accounting, payroll, time-tracking and personnel systems and will oversee all aspects of administration (e.g., risk management, HR and IT support, facilities and equipment).
• Work with the organization’s program, communications and development leaders on the annual budgeting process. S/he will work with existing financial information systems as well as developing further systems to support our team in financial planning and tracking.
• Supervise administrative staff and lead the organization’s efforts in human resources, compliance, and operations.
• Work with the Executive Director and senior staff on strategic planning while leading our financial projections, decisions related to our business filters, and contributing to our organizational growth with business, financial and operational leadership.

Specifically, the DFA:

• Maintains Wildlands Network’ electronic accounting and financial reporting system.
• Supervises operations and finance staff.
• Accounts for Wildlands Network’s finances, including unrestricted, temporarily restricted, and permanently restricted funds according to GAAP.
• Oversees accounts payable, accounts receivable, month-end, and year-end closing processes. Plans, monitors, and reports on cash flow to meet the organization’s needs.
• Produces timely and accurate monthly financial statements and reports to funding agencies in the formats required.
• Develops and maintains internal controls to document purchases and safeguard financial assets.
• Implements payroll and purchasing systems; assures employment taxes are paid as required.
• Coordinates the annual audit and the preparation of tax returns and 990 filings by external CPA.
• Manages the annual budget process, assists other directors in developing their programmatic budgets, provides draft and final budgets to management and assures clear budget narratives.
• Manages the organization’s banking, insurance and accounting relationships.
• Assures the organization maintains adequate insurance policies.
• Manages all state corporate registrations and ensures compliance with state licensing laws.
• Monitors and ensures developments with state and federal regulations governing employment, benefits and retirement plans. ADP is current payroll processing company.
• Oversees all human resources matters, including maintaining personnel files and managing employee performance reviews.
• Oversees and administers information and communication technology, leases and contracts.
• Recommends and oversees document retention policy.
• Maintains an inventory of fixed assets and depreciation schedules.
• Other duties as assigned.

Required Knowledge, Skills, and Abilities

The successful candidate for Wildlands Network’s Director of Finance and Administration will have five to ten years of experience in nonprofit accounting and management, including a high degree of skill in fund accounting in accordance with GAAP, project budgeting, and grant tracking and reporting in Quickbooks software system or comparable system. Experience with payroll and employee benefits, and familiarity with general nonprofit administration (HR, IT, risk management, facilities, etc.) is required.

High level of skill in:
• Nonprofit accounting in accordance with GAAP. Quickbooks or similar accounting software systems and their application in nonprofit organizations.
• Excel, Microsoft Office Suite, and use of databases (familiarity with Salsa a plus).
• Nonprofit governance and management practices and regulations affecting nonprofits.
• General employment laws and regulations.
• Organization and attention to detail.

Ability to:
• Create user-friendly budgeting, grant tracking, and reporting systems that meet the needs of mangers and funders.
• Recognize and be responsive to the needs of co-workers, funders, and other stakeholders.
• Communicate effectively in written and verbal form.
• Supervise and motivate staff: implement feedback and performance management processes that support the culture of the organization and motivate and retain high performing staff, conduct performance reviews as appropriate, structure improvement plans if necessary.

Education and Experience
• Bachelor’s degree in accounting and finance from an accredited college or university or equivalent work experience; master’s degree in accounting, MBA, or CPA desirable.
• Five to ten years of hands-on accounting and financial management experience in a comparable complex nonprofit environment.
• Purchasing, HR, IT, and risk management experience highly desirable.

Equal Opportunity Employer
Wildlands Network is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition (cancer-related) or conditions Acquired Immune Deficiency Syndrome (AIDS) and AIDS-related conditions (ARC). Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

Application Guidelines
To apply, please send a pdf (titled LastName_FirstName-DFA) to [email protected] includes:
• A letter describing why you want to work for Wildlands Network and why you would be a great DFA.
• A resume or CV.
• Three professional references.

Application materials may be submitted at any time. Position will remain open until filled. All qualified candidates are encouraged to apply. Salary commensurate with experience and similarly sized non-profit organizations. Health and PTO benefits.

Location

Wildlands Network
1402 3rd Ave
Seattle, WA 98101
United States