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Administrative Assistant

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Cascadia Consulting Group Seattle
United States

Cascadia Consulting Group is a women-owned, private environmental consulting firm that develops and implements innovative solutions to today’s environmental challenges. Founded in 1993, Cascadia works with public and private-sector clients to advance sustainability through recycling and materials management, climate change mitigation and adaptation, energy efficiency, and water and natural resources management. The Cascadia team brings both expertise and creative thinking to research and analysis, strategic planning, program design and implementation, and outreach and evaluation. With offices in Seattle, Oakland, and Austin, we serve clients across the country and abroad. Our mission is to inspire and empower communities everywhere to protect and restore our world.

Cascadia aspires to be a multicultural organization and seeks to hire individuals who contribute to our cultural fluency. We value employees who are aware of their own cultural lens, along with the impact it has on their interactions and work, and who can effectively connect across culture and difference, including race, class, gender identity, sexual orientation, and physical ability. Additionally, we hire individuals who value a collaborative, fast-paced work environment, who think creatively and communicate effectively, and who work hard to get the job done well. Consulting is about taking initiative, solving problems, and serving clients, so we seek staff members with skills in those areas.

Position Overview

Cascadia is currently hiring a full-time Administrative Assistant to provide administrative support to all Cascadia staff, consulting projects, and work in the reception area of our downtown Seattle office. The candidate will spend approximately 40% of their time providing administrative support to specific consulting projects, and 60% of their time supporting all Cascadia staff and operations. Primary job responsibilities for this position include:
• Providing exceptional customer service over email, Cascadia’s main phone line (respond to inquiries and direct calls), and in-person when receiving and referring office visitors.
• Assisting with complex scheduling, workload planning, and securing travel arrangements, including national and international travel, shipping booths and collateral materials, and other logistics.
• Supporting all office operations, including ordering office supplies, handling building maintenance requests, distributing mail, maintaining office files, managing building keys, updating electronic lists of company contacts, coordinating company vehicle maintenance, and maintaining general office appearance.
• Coordinating logistics for internal and external events, workshops, and conferences, including finding venues, organizing refreshments, coordinating audiovisuals and set-up, creating sign-up sheets, registering people, preparing collateral materials, tracking event checklists, and other related duties.
• Performing word-processing tasks, including note-taking, editing/proofreading documents, internet research, and composing correspondence and presentations for internal and external clients.
• Organizing and executing special internal projects or events, such as assisting with office reorganization, coordinating Cascadia’s annual holiday party, and ordering food and supplies for office celebrations and meetings.
• Managing office equipment requests and maintenance.
• Handling financial transactions responsibly, including purchasing, processing invoices, contracting with vendors, and reconciling expenses and receipts.
• Providing administrative support for employee orientation, recruitment, and human resources-related tasks.
• Provide administrative support for last-minute and pre-assigned consulting project work, including, but not limited to, organizing, printing, and mailing outreach and educational materials; conducting research; event planning and logistics coordination; and data entry and analysis in a variety of database and spreadsheet formats including Salesforce, Microsoft Excel, and other custom applications.
• Providing administrative support to executives and staff across all offices.
• Performing related duties as required.
• General kitchen duties.
Required Qualifications
The position requires a candidate with the following qualifications:
• Minimum of 2 years of administrative experience executing office operations.
• Minimum of 1 year of experience coordinating event, workshop, or conference logistics, either as part of an administrative role or separately.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills with an emphasis on efficiency and accuracy in carrying out administrative tasks.
• Ability to prioritize workload and use independent judgment to resolve issues.
• Strong time management skills and flexibility to meet deadlines.
• Proficiency with Microsoft Office programs, particularly Outlook, Word, and Excel.
• Valid driver’s license.

Other highly desirable attributes include:
• A personable demeanor, positive attitude, and sense of humor.
• Ability to work independently and with minimal supervision.
• Familiarity with the following online applications or software: Brown Paper Tickets, Eventbrite, and other registration tracking systems; customer relationship management (CRM) programs, such as Salesforce or Microsoft Dynamics; and bulk email programs, such as Mail Merge and Microsoft Dynamics.
• Bilingual or multilingual skills.


This is a full-time, salaried administrative position. Salary will depend upon experience and qualifications. Desire to continue on an administrative career path is strongly preferred.

How to Apply

To apply, please send resume and cover letter to [email protected] and indicate “Administrative Assistant - [Your Name]” in the subject line. Cover letters should address your ability to meet the primary job responsibilities, relevant experience, and interest in the position. Please state where you learned about the position. Applications accepted until 5:00 PM (Pacific) on March 8, 2018.


Cascadia Consulting Group Seattle
United States